At Sherlok, we believe that data and technology play a vital part in innovation. We practice responsible data collection, which means considering the privacy, security and ethical implications of working with data, all the way from collecting it, to managing, using and deleting it.
We believe how we collect, process and store your data should be transparent and easy to understand. We have dedicated effort and resources to ensuring we adhere to best practices or better when it comes to the safety of your brand, your customers, privacy and security.
1. Privacy and Security Policy
Sherlok Technology Pty Ltd (ACN 622 971 402) (we, us, or our) recognise the importance of your privacy, and that you have a right to control how your personal information is collected and used.
2. Collection of your personal information
We may collect personal information that we require for the purpose of our business activities, functions and as otherwise required or permitted by law.
We may collect personal information about you in the course of your dealings with us. For example, if you submit on online enquiry, or purchase products and services from us (including the Sherlok software portal).
The type of personal information we collect will depend on your dealings with us. It may include:
• contact details (e.g. your name, address, telephone number and email address);
• information about your employment (e.g. place of work, position, authority to transact with us, etc.);
• details of any properties that you own, including address, purchase price and value;
• details of your mortgage and financing arrangements, including details of your current rates and loan amounts;
• information required for you to do business with us including bank account details, credit card information and any other relevant financial information; and
• information about your use of the products and services that we supply.
We may also collect other personal and sensitive information from you (for example, if you are applying for a position with us then the personal information we collect may include your resume, qualifications, skills, education provider and history, work history and residency status).
We may collect personal information in a number of ways including, using forms, the telephone and via our Website. For example, we usually collect personal information through:
(a) our Website;
(b) orders for products and/or services;
(c) your bank, your broker and other financial institutions;
(d) employment applications;
(e) third party service providers;
(f) provision of customer service and support; and
(g) responses to surveys or research conducted by us or on our behalf.
Where practicable, we will collect personal information directly from you. From time to time we may collect personal information about you from public sources and as otherwise permitted by law. The nature of our products and services also means that in some cases we collect personal information about you from third parties, including from your bank or your broker. For instance, we do this where your finance broker has provided us with your personal information so that you can benefit from our products and services.
If we are unable to collect the personal information we require, or the information provided is incorrect or incomplete, we may not be able to fulfil the applicable purpose of collection, such as to supply products and/or services to you or to assess your application for employment.
3. Purposes for which personal information is collected, held, used and disclosed
We will use and disclose your personal information for the purposes for which we collected it, and for other related purposes that you would reasonably expect.
Generally, these purposes include:
• providing you with products and services, including providing information to you about loan products that may be available to you or your clients;
• to monitor usage of our Website;
• handling payments and refunds;
• providing you with marketing information or special offers for our products and services;
• obtaining your feedback on your customer experience;
• improving our products and services;
• conducting market research;
• conducting marketing and other promotional activities;
• responding to your enquiries; and
• for our general business operations (for example, maintenance of our business records, compliance with our legal and insurance obligations and statistical purposes.
By providing us with your personal information, you consent to us using your personal information for direct marketing purposes. You agree that we may send you such information by post or by electronic means (including e-mail and SMS). You can opt-out of marketing and promotional communications at any time using an opt-out mechanism in one of our communications, or by contacting us via the details shown below.
In carrying out those activities, we may need to share information about you with third parties such as your broker, our related entities, agents, alliance partners, advisers, service providers, contractors and others as permitted by law.
In addition, if we are considering selling our business, or any part of our operations or assets then, we may disclose your personal information to a purchaser (or potential purchaser) in connection with that process or sale.
Apart from the above instances, we may also use and disclose your personal information with your consent and as otherwise required or permitted by law.
4. Sensitive Information
5. Storage and security of your personal information
We may hold your personal information in electronic formats or in hard copy. We take reasonable steps to securely store your personal information to ensure it is protected from unauthorised access, modification and disclosure, and from other types of misuse, interference and loss.
We will take reasonable steps to destroy or permanently de-identify your personal information when we no longer require it for any purpose for which it was collected. We may retain your personal information for as long as necessary to comply with any applicable law, for insurance and corporate governance purposes, for the prevention of fraud and to resolve disputes. Your personal information may also be retained in our IT system back-up records.
The transfer of data over the Internet is inherently insecure. We cannot guarantee the security, during transmission, of any personal information provided to us via our website. However, our Website uses 256 bit encryption and we have implemented security policies and processes to assist in the management of these risks. Access and correction of your personal information
You may lodge a request to correct personal information that we hold about you if you believe it is inaccurate, incomplete, out-of-date, irrelevant or misleading, in which case please contact our Privacy Officer via the contact details shown below.
You may request that we provide you with access to the personal information we hold about you. Generally, we will provide you with access, except in limited circumstances where the law permits us to deny access. Any such requests must be made in writing us via the details shown below. No fee will be incurred for requesting access, but if your request for access is accepted we will inform you of the fee (if any) that will be payable for providing access if you proceed with your request.
6. Our Website
7. Overseas disclosure of your personal information
Generally we will not disclose your personal information to overseas recipients, except with your consent or where we are required or authorised to do so by law.
If you have a complaint about the way in which we handle your personal information please contact on the details below. We will confirm receipt of your complaint and set out the time frame we require to investigate your complaint and provide you with a response, which generally will be within 14 days of receiving your complaint.
10. Contact us
If you would like further information about the way we manage your personal information or if you have a complaint, please contact our Privacy Officer by:
• telephone: 1300 664 886
• email: firstname.lastname@example.org
Last modified on July 2021.
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